Venngage offers two powerful collaboration tools — Team and Groups — designed to help users work together seamlessly across projects.
With either tool, you can:
Share designs with members of your organization
Collaborate on designs in real time
Organize and manage access to shared projects
Invite guests to view shared designs
What Are Team and Groups?
Both Team and Groups allow users to organize, share, and collaborate on designs with their organization members.
They make it easy to:
Create shared folders for projects
Collaborate on designs in real time
Manage who can view or edit designs
Team is available on Business plans, while Groups is available on Enterprise plans.
How to Use Team
Team is ideal for smaller or simpler projects that need flexible collaboration.
-
Make sure your account is a Business plan.
You can upgrade anytime, or contact our Customer Support Team for help.
-
-
Click Invite Team in the top-right corner.
-
Type the member’s email in the pop-up modal and hit Continue to add them.
-
-
From your My Designs page, hover over a design and click Share.
-
Turn on Share with Team to make the design accessible to all Team Members.
-
Team Members can view and edit on shared designs in the Team Designs section.
-
Use Team Templates to give everyone access to reusable designs.
-
Invite Guests
Guests can preview on Team designs without needing a Venngage subscription.
💡 Tip: Team is perfect for small groups managing multiple designs together.
How to Use Groups
Groups are designed for larger organizations that need structured collaboration across multiple teams or projects.
-
Make sure your account is an Enterprise plan
Contact our Customer Support Team for assistance if needed.
-
Access Groups
Go to your Home page.
Under your organization name in the left sidebar, you’ll see the Groups section.
-
-
Admins and Members can create public or private Groups.
Public Groups are visible to all Members; private Groups are visible to Admins only.
-
-
Add Members to Groups, share designs, and collaborate directly within them.
-
Group Members can edit shared designs, and invite guests outside your organization to view them.
💡 Tip: Groups are ideal for larger teams or projects that require structured collaboration and multiple access levels.
Team vs. Groups: What’s the Difference?
The key difference lies in who can use them and how they’re managed:
Team → for Business plan users
Groups → for Enterprise plan users
Here’s a quick comparison of collaborative features:
Features |
Premium |
Business (Team) |
Enterprise Groups) |
Private or public design sharing (limited on Premium plans) |
✅ |
✅ |
✅ |
|
✅ |
✅ |
|
Share templates with your Team members |
|
✅ |
✅ |
Real-time collaboration on your design with other Team members |
|
✅ |
✅ |
Create and name custom folders to organize collaborative designs |
|
✅ |
✅ |
Invite guests to your Team or Group(s) to view designs for free |
|
✅ |
✅ |
Designate one or more Admins to manage Groups, Group Members and access |
|
|
✅ |
Allow Members to create multiple Groups |
|
|
✅ |
Create Groups with different privacy settings for sharing and managing collaborative designs |
|
|
✅ |
Create and name custom folders to organize designs within each individual Group |
|
|
✅ |
Allow Admins to designate other Admins to help manage Groups, Members and access |
|
|
✅ |
Invite Members of your organization to join specific Groups |
|
|
✅ |
Allow Members to create new Groups |
|
|
✅ |
See a list of all Groups in your organization and the number of Members in each |
|
|
✅ |
Invite guests to become Members on your account and join Groups |
|
|
✅ |
✨ Whether you’re managing a small project or coordinating across multiple teams, Team and Groups help streamline your design collaboration in Venngage. Choose the one that fits your plan and workflow, and start creating together effortlessly!
Curious about upgrading? Compare our plan features side by side.