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Sharing with an Enterprise Group (Members)

Krystine
Krystine
  • Updated

Groups make it easy to collaborate and share designs with specific members of your organization. By organizing your designs in Groups, you can keep everything in one place.

You can share your designs in any Group you’ve created or joined—and remove them anytime if needed.


Share a Design in a Group

There are two ways to share a design in a Group: from your My Designs page or directly from within the Editor.

➡️ From your My Designs page

  1. Go to your My Designs page.

  2. Hover over the design you want to share and click Share.

  3. In the Share this design modal, type the name of the Group under Share with groups.

  4. Select the Group you want to share to.

  5. Once shared, you’ll see your design appear on that Group’s page.

 

➡️ From a design you’re working on in the Editor

  1. Open your design in the Editor.

  2. Click the green Share button in the top toolbar (next to the Preview button).

  3. In the Share this Design modal, type the Group name. Matching Groups you’ve joined or created will appear automatically.

  4. Select your Group(s), then click the blue right arrow to confirm.

💡When you share your design, you can notify Group members instantly.
After selecting a Group, you’ll see the option “Would you like to share this design to your team by email?”

  • To send a custom message, type in the box and click Send.

  • To skip the email, click Don’t Send.

💡Group members can view and edit your shared design and collaborate with you in real time.

💡To view all designs shared with a Group, click the Group name under your organization name in the Home sidebar.

 

Remove a Design from a Group

You can only remove designs that you have shared from a Group. Removing a design won’t delete it—it will still be available in My Designs, just no longer visible to Group members.

To unshare a design:

  1. Go to your My Designs page.

  2. Hover over the design and click Share.

  3. In the Share this Design modal, look under Shared with to see the Groups it’s shared in.

  4. Next to the Group name, click the down arrow beside Editor, then select Unshare design.

  5. Close the modal. The design will be removed from the Group.

 
✨ Groups are a powerful way to manage teamwork in Venngage—making it easy to share, collaborate, and stay organized. Whether you’re creating together or simply sharing designs, Groups help ensure everyone stays on the same page.
 
Please Note: Venngage is accessed entirely online through a web browser. Because of this, real-time collaboration with multiple team members working on the same design at the same time isn’t supported. Simultaneous edits can sometimes disrupt the editor due to differences in browsers, internet connections, and other technical factors. 
 
The feature(s) discussed in this article is available on Venngage's Enterprise subscription plans.

Curious about upgrading? Compare our plan features side by side.

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