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Share designs to Team members and others on the Business Plan

Renée Meloche
Renée Meloche
  • Updated

Available on the following Venngage subscription plans: Business and Enterprise.

Venngage makes it easy to collaborate on designs and share comments and feedback with a Business subscription and design sharing. Find out more in this article.

Share from My Designs

Turn on Sharing

From My Designs, hover over the thumbnail of the design you want to share. 

Click the "Share" icon in the top-right corner of the thumbnail.

A close-up of design thumbnails on a user's My Designs page. A user hovers their cursor over the middle of three design thumbnails, entitled Gradient Pitch Deck. A button appears over the middle of the thumbnail that says Edit, and in the top-right corner a Share icon (a square bracket rotated horizontally with an upward arrow above it) becomes visible. The user clicks the Share icon.


In the Share modal, type a message or send the share link without one; click Send. To close the modal without sharing the design, click "Don't Send" or hit the Esc key.

A close-up of the Share modal. A user toggles on the switch next to 'Share with team' and the modal loads a text field under the heading 'Would you like to share this design to your team by email?' The user types a short messages asking if their team members will check out the design they are sharing; they click the Send button under the text field to send.


Your team members will be able to access the design in the Venngage Editor and leave feedback directly on the canvas or work on the design.

Designs shared will appear for your Team members under their Team Designs page


Share with a link

Don't want to turn on sharing? From the "Share" modal you can also Share by Link.


Click "Copy Link" to copy a public link that you can send through email or messenger, allowing anyone with the link to view the design and leave a comment

Share from inside the Editor

Open the design you want to share in the Editor.

Click "Edit" on the thumbnail of the design on your My Designs page



Click "Share" in the top toolbar to open the Share modal over the design canvas. 

From the Share modal, you can invite members to join your Team on your business account, or enter the email address of members who are already part of your Team.


Invite Team members to join and see your design 

Enter an email address under the first heading and click "Send Invite" to invite new members to join your Team and view the design.


Share with members already on your Team

Toggle the toggle next to "Share with team" to the on position to share the design with members already on the team. 



What's the difference between sharing a design to Teams
and sharing your design with a public link? 

The link allows anyone (even someone who isn't part of
your organization's Team on Venngage) to view a preview
of your design.

Share to your Team to give members direct access to
your design, including the ability to add comments 
and make edits to the canvas from inside the Venngage Editor.


Copy the link under the Public Link heading and you can share a preview of your design.

Anyone with the link to view the design and leave a comment on the design preview. 


Other ways to share

  • Download: you can download a file version of your design then share the file as an attachment.

  • Present: as long as you used a presentation template you can present your design.

  • Embed: add the design to your website using embed code.

  • Publish: you can create a publicly available link version of your design.


The feature(s) discussed in this article is available on the following Venngage subscription plans: Free, Premium, Business and Enterprise.

Curious about upgrading? Compare our plan features side by side.

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