Support Centre

Search

Share Designs to Team Members and Others on the Business Plan

Krystine
Krystine
  • Updated

Venngage makes it easy to collaborate and co-edit designs with your team. With a Business subscription, you can share designs directly with your team or create a public link.


Share from My Designs

Turn on Team Sharing

  1. From your My Designs page, hover over the design thumbnail you want to share.

  2. Click the Share icon (the arrow pointing upward).

    A close-up of design thumbnails on a user's My Designs page. A user hovers their cursor over the middle of three design thumbnails, entitled Gradient Pitch Deck. A button appears over the middle of the thumbnail that says Edit, and in the top-right corner a Share icon (a square bracket rotated horizontally with an upward arrow above it) becomes visible. The user clicks the Share icon.

  3. In the Share modal, type a short message or send the share link without one.

    A close-up of the Share modal. A user toggles on the switch next to 'Share with team' and the modal loads a text field under the heading 'Would you like to share this design to your team by email?' The user types a short messages asking if their team members will check out the design they are sharing; they click the Send button under the text field to send.

  4. Click Send to share your design, or Don’t Send (or press Esc) to cancel.

Once shared, your team members can access the design in the Venngage Editor, and make edits.

Shared designs appear on their Team Designs page.

 

Share with a Link

If you prefer not to enable team sharing:

  1. Open the Share modal.

  2. Click Private Link, then select Copy private link.

  3. A confirmation message will appear letting you know the link has been copied.

You can send this link by email or messenger. Anyone with the link can view the design on the design preview.

 

Share from Inside the Editor

  1. Open your design in the Editor.

  2. Click Share in the top toolbar.

  3. In the Share modal:

    • Invite new members: Enter their email and click Send Invite to add them to your Team and share the design.

    • Share with existing Team members: Toggle Share with team ON to allow your teammates to access and edit the design.

Venngage Makes It Easy

Team Sharing vs. Public Link Sharing

Sharing Method Who Can Access Permissions
Team Sharing Only Team members Can edit directly in the Venngage Editor
Public Link Anyone with the link Can preview only

To share a public preview, copy the link under Public Link and send it to collaborators.


Other Ways to Share

  • Download: Export your design as a file (PNG, PDF, or PPTX) and share it as an attachment.

  • Present: Open presentation mode if your design uses a presentation template.

  • Embed: Add your design to your website using an embed code.

  • Publish: Create a public version of your design with a shareable link.

Please Note: Venngage is accessed entirely online through a web browser. Because of this, real-time collaboration with multiple team members working on the same design at the same time isn’t supported. Simultaneous edits can sometimes disrupt the editor due to differences in browsers, internet connections, and other technical factors. 

The feature(s) discussed in this article is available on the following Venngage subscription plans: Free, Premium, Business and Enterprise.

Curious about upgrading? Compare our plan features side by side.

Was this article helpful?

6 out of 6 found this helpful

Have more questions? Submit a request