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Share designs to Team members and others on the Business Plan

Renée Meloche
Renée Meloche
  • Updated

Available on the following Venngage subscription plans: Business and Enterprise.

Venngage makes it easy to collaborate on designs and share comments and feedback with a Business subscription and design sharing. Find out more in this article.

Share from My Designs

Turn on Sharing

From My Designs, hover over the thumbnail of the design you want to share. 

Click the "Share" icon in the top-right corner of the thumbnail.

A close-up of design thumbnails on a user's My Designs page. A user hovers their cursor over the middle of three design thumbnails, entitled Gradient Pitch Deck. A button appears over the middle of the thumbnail that says Edit, and in the top-right corner a Share icon (a square bracket rotated horizontally with an upward arrow above it) becomes visible. The user clicks the Share icon.

 

In the Share modal, type a message or send the share link without one; click Send. To close the modal without sharing the design, click "Don't Send" or hit the Esc key.

A close-up of the Share modal. A user toggles on the switch next to 'Share with team' and the modal loads a text field under the heading 'Would you like to share this design to your team by email?' The user types a short messages asking if their team members will check out the design they are sharing; they click the Send button under the text field to send.

 

Your team members will be able to access the design in the Venngage Editor and leave feedback directly on the canvas or work on the design.

Designs shared will appear for your Team members under their Team Designs page. 

 

Share with a link

Don't want to turn on sharing? From the "Share" modal you can also Share by Link.

A close-up of the Share modal. The top header, 'Share with team', has a toggle next to it that is in the off position. At the bottom of the modal, a second header, 'Public link', appears. Under the heading text reads 'Anyone with the link can view this design', and a greyed out textfield has a URL that links to a Venngage design. A user clicks the Copy Link button next to the URL and a small notification appears that confirms the link has been copied to the user's clipboard.

 

Click "Copy Link" to copy a public link that you can send through email or messenger, allowing anyone with the link to view the design and leave a comment. 

 

Share from a Preview

From the My Designs page, click the kebab (three vertical dots) menu on the thumbnail of to the design you want to preview (the kebab menu appears next to the design title).

Click Preview; this will take you straight into a preview of the design the last time you saved it in the Editor. 

From the My Designs page, a user clicks on the kebab menu next to the title on a design thumbnail and selects Preview. A preview of the design opens in a browser window. At the bottom of the screen is a toolbar; the user clicks the Share button at the right side end of the toolbar. The Share modal appears over the design, with options to share with team or copy a public link to the design preview.

 

Click "Share" in the bottom toolbar. 

From the Share modal, toggle on the "Share with team" switch to make the design available to other members of your Team on the Team Designs page. 

 

Share from inside the Editor

Open the design you want to share in the Editor.

Click "Edit" on the thumbnail of the design on your My Designs page. 

From the My Designs page, a user moves their cursor over a design thumbnail and clicks Edit. The design opens in the Venngage Editor. The user clicks the Share button in the top right corner of the top toolbar and the Share modal opens over the design canvas.

 

Click "Share" in the top toolbar to open the Share modal over the design canvas. 

From the Share modal, you can invite members to join your Team on your business account, or enter the email address of members who are already part of your Team.

 

Invite Team members to join and see your design 

Enter an email address under the first heading and click "Send Invite" to invite new members to join your Team and view the design.

With a design open in the Venngage Editor, a user clicks the Share button in the top right corner of the top toolbar and the Share modal opens over canvas. The user clicks into the text field under the heading 'Invite a team member to edit the design'. The user enters an email address and clicks 'Send Invite'. A new modal appears. The heading is 'Invite a member to your team' with pricing for the cost. The user clicks the 'Invite Team Member' button at the bottom of the modal. The modal refreshes, showing confirmation that the email invitation has been sent and that the user will be billed for the additional team member.

 

Share with members already on your Team

Toggle the toggle next to "Share with team" to the on position to share the design with members already on the team. 

From the My Designs page, a user moves their cursor over a design thumbnail and clicks Edit. The design opens in the Venngage Editor. The user clicks the Share button in the top right corner of the top toolbar and the Share modal opens over the design canvas. The user clicks the Toggle next to the heading Share with team, moving it to the on position, and the modal closes, loading a second, smaller modal that asks if the user would like to share the design via email to their team members. The user clicks Don't send and closes the modal.

 

VENNGAGE MAKES IT EASY

What's the difference between sharing a design to Teams
and sharing your design with a public link? 

The link allows anyone (even someone who isn't part of
your organization's Team on Venngage) to view a preview
of your design.

Share to your Team to give members direct access to
your design, including the ability to add comments 
and make edits to the canvas from inside the Venngage Editor.

 

Copy the link under the Public Link heading and you can share a preview of your design.

Anyone with the link to view the design and leave a comment on the design preview. 

 

Other ways to share

  • Download: you can download a file version of your design then share the file as an attachment.

  • Present: as long as you used a presentation template you can present your design.

  • Embed: add the design to your website using embed code.

  • Publish: you can create a publicly available link version of your design.

 

The feature(s) discussed in this article is available on the following Venngage subscription plans: Free, Premium, Business and Enterprise.

Curious about upgrading? Compare our plan features side by side.

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