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Share designs from the upgraded Editor (Business)

Renée Meloche
Renée Meloche
  • Updated

Available on the following Venngage subscription plans: Business and Enterprise.

Click "Edit" on the design you want to share to open it in the upgraded Editor. 

Click the "Share" button (or select it using the Tab key and press the Spacebar) to open the Share widget.

On the homepage of the Venngage website, a user scrolls down to where their template designs appear, under the My Designs heading. The user clicks the 'Edit' button on a thumbnail to open the design template in the upgraded Editor.

Invite a new Team member by email 

Invite a collaborator to sign up for a spot on your Venngage Team, view and comment on Shared designs, and edit designs you've shared with them. 

Enter your colleague's email address in the email text field and click "Send invite".

In the upgraded Editor, the first slide of a a presentation template appears with the heading 'Visualizing Data in Learning Management Systems'. A user clicks on the Share button in the top right of the screen, above the top template. The Share widget appears as a pop-up overlaying the design template canvas. The widget has two tabs at the top, Share and Download; here, the Share tab is selected. The user clicks into the text field underneath the heading 'Invite team members' and enters an email address, then clicks the 'Send invite' button next to the text field. 

NOTE: This will invite the email recipient to sign up for a Venngage account with that email address, giving them a seat on your Team if you have a Venngage Business account.

Turn on sharing and send a message

Toggle on the Share with team widget to turn on Team sharing. Your Team members will be notified by email that the design has been shared with them. They can click the link in their email to open the design in the upgraded Editor. 

The design will also appear to your existing Team in their Team Designs page, which they can find in the left sidebar on the Homepage. 

On the My Designs homepage of the Venngage website, a user navigates in the left sidebar, where multiple options appear under a button labelled 'Create New'. My Designs, the first option under the button, is highlighted in blue, and in the right panel the user's My Designs are visible as thumbnails under this heading. The user clicks on Team Designs in the left sidebar, and the page in the right panel loads; three design template thumbnails appear under the heading Team Designs, including some of the designs that were visible on the user's My Designs page, which they have shared. The user clicks on one of the designs, titled LMS Learning Management Systems Presentation, and it opens in the upgraded Editor.

Add an optional message to your Team members in the text field of the widget.  

In the upgraded Venngage Editor, the Share widget is open in a pop-up modal in the center of the screen, over a design template in the background. A user clicks on the toggle next to the heading 'Share with team' and when the toggle is turned on, a second modal pops up on the screen, where a text field appears, prompting the user to enter an optional email message to their Team members. The user adds a message and clicks 'Send'. The modal stays open, with the second part of it still visible on the screen; this part has the heading 'Share by link' and a button labelled 'Copy link'. The user clicks on 'Copy link' and a small notification message at the bottom of the screen confirms that the link has been copied. 

Copy a Share link

If you prefer to send an email outside of the upgraded Venngage Editor, toggle on Sharing using the steps outlined above. When the Share toggle is set to "on", click the "Copy Link" button under the Share by link heading on the second pop-up modal. 

A shareable link will be copied to your device clipboard; you can paste this into an email or message and send it to members of your Team for them to access the design you shared and make their own changes to it. 

 

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