"Admins" are users with an administrator role on an Enterprise account.

As an Admin, you can:

• Invite Members in your organization to any Group.

• Invite guests outside your organization to view designs in any Group.

• Remove Members from any Group.

• Change a Group’s privacy setting (public or private).

With great power comes great responsibility—here’s how to manage Members and Group access effectively.

View Members in Your Organization

You can view all Members and Groups directly from your Venngage Home page.

1. In the left sidebar, click your organization name.

   

2. The Groups page will open, showing all public and private Groups.

   

3. Switch to the Members tab to see a list of all users in your organization.
   

The Members list includes:

• Name – The user’s full name

• Email – The email address linked to their Venngage account

• Role – The user’s assigned role (Admin, Member, or Guest)

Invite a New Member

From the Members tab:

1. Click Add Members in the upper right side of the screen.
   

2. Type the user’s email address into the invite field.

   

3. Click the dropdown in the email field, then select Member or Guest.

   

4. Choose which Group to include the new Member or Guest in by clicking the dropdown menu (Select a group).

   

5. Click Send Invitation.

   

💡 NOTE:

• Adding a member directly from the left panel after selecting a group only allows you to add them as a guest, not as a member.

• If you’re inviting someone already in your organization, their name will auto-suggest as you type.

• You can also invite external collaborators as Guests — they can view the shared designs.

Accepting an Invitation

If you’ve been invited, check your email inbox for the Venngage invitation link and follow the instructions to sign up or log in using your registered email.

Change a Member’s Role

You can also update user permissions from the Members tab in your organization’s Group list.

1. Open your organization’s Groups list page and click the Members tab.

   

2. Locate the user’s name, then under the Role column, click their current role.

   

3. Choose a new role from the dropdown.

   

When you select a new role, a confirmation modal will appear. Click Cancel to keep their current role or Confirm to apply the change.

Available Roles:

• Guest: Can only preview designs in Groups they’re invited to. No editing or creating privileges.

• Member: Can create and edit designs in Groups they’ve joined or created. Can create new Groups (public or private).

• Admin: Can access and edit any Group in the organization, manage Members and Roles, and remove users from Groups or the organization.

Invite a Guest Outside Your Organization

Admins can also invite people outside the organization to view designs in a Group.

Follow the same steps as inviting a Member:

1. In the Invite Members modal, type the guest’s email address.

2. Select Guest from the Role dropdown.

   

3. Click Send Invitation.

Note: Guests must register for a Venngage account and log in to view the Group. They can only view designs—no editing or access to other organization Groups.

Remove a Member from a Group

As an Admin, you can remove any Member from any Group—even ones you didn’t create.

1. Click your Organization's name.

   

2. Go to the Members tab.
   

3. Find the Member you want to remove, then click the three dots (⋯) next to their Role.

   

4. Select Remove User.

   

5. A confirmation modal will appear, reminding you that removing a Member will also remove their shared designs from the Group.

   

6. Click Revoke/Remove access to confirm, or Cancel to exit.

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