Headings guide readers by creating an overview of the structure of a document, marking different sections and subsections, and highlighting their content. Readers use these markers to navigate long or content-dense documents more easily and to determine what to expect in that section.

How to Tag Headings and Paragraphs

Use text tags in Venngage’s upgraded Editor to identify whether a text box is a:

• Heading 1–6 — indicates a section title or subheading

• Paragraph — identifies body text or content

Steps:

1. Select the text box on your design canvas.

2. Click the Tag icon (🏷️) on the far right of the top toolbar to open the Text Tag menu.

   

3. Choose the appropriate tag:

   • Use Heading 1–6 to define levels of hierarchy (H1 = main title, H2 = subheading, etc.)

   • Use Paragraph (P) for regular body text

💡 Tip: You can also choose pre-styled heading levels from the Text menu in the left sidebar.

Example: Text Tag Hierarchy

Here’s a visual guide to how heading levels work together:

• H1: The top block, with light blue lettering on a navy blue background, reads "Guide to Text Tags". This text is written in the largest font. It should be tagged as "Title", as it appears at the top of the page and summarizes the content below.

• H2: The second block contains the first heading (H2), "What constitutes a heading?" in black text on an orange background. The font size is slightly smaller than the title. It should be tagged as "H2", as it is the first heading and relates to the content in the first paragraph.

• P: In the third text block, several sentences appear in dark grey lettering on a light orange background. The font size is the smallest, relative to the title text and other headings. This text should be tagged "P" for paragraph.

• H3: The second heading (H3) appears below the first paragraph, in black lettering that reads, "Heading Hierarchy". This font is slightly smaller than H2 but otherwise styled the same way. Because it is smaller, and it relates to the content in the paragraph below it, it should be tagged "H3".

  • NOTE: You can use different heading tags as it suits the content and headings in your document. From the Text menu in the left sidebar of the Editor, you can choose from different pre-styled heading levels.

• P: In the final section of text in the third block, two sentences appear in dark grey lettering underneath H3 (the third heading). The size, color and font face are consistent with the other paragraph styling, and should be tagged as "P" for paragraph.

Check Your Text Tags with the Accessibility Checker

1. Click File → Accessibility → Check Accessibility.

   

2. In the Accessibility Checker panel, expand the Headings section.

   

3. Review the tags that appear in the top-left corner of each text box.

4. Select a text box to adjust its tag using the toolbar if needed.

5. When done, check the box labeled “Heading tags follow best practices.”

   

This confirms your headings are properly structured and accessible.

Why Headings Matter

Correctly tagged headings help:

• Screen reader users understand when sections begin and end.

• Readers with learning or cognitive disabilities follow content more easily.

• Keyboard users navigate pages efficiently.

• Designers and collaborators update content faster without confusion.

Quick Tips for Accessible Headings

• Always tag text boxes as H1–H6 or P to ensure screen readers can interpret them.

• Run the Accessibility Checker regularly to confirm best practices are followed.

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